UVCEGA 5th AGM Proceedings

Communication and Attendance

The AGM was held on July 27, 2025, at BHive Premium, Church Street, Bengaluru. The meeting notice was shared via email, WhatsApp, and published in Deccan Herald and Prajavani on June 30, 2025. A total of 56 UVCEGA members from various batches attended.

Opening Session

The day began with informal networking. Due to low initial quorum, the meeting was adjourned and resumed at 11:20 AM with quorum met. The Secretary welcomed members, followed by a moment of silence for departed alumni.

Meeting Proceedings

The Secretary, Mr. Satish, read the AGM notice and led the obituary observance. President Mr. Srikanth opened the meeting, ratified minutes from the 4th AGM, and introduced the agenda. The ratification was unanimously approved.

Membership Updates

Vice President, Lt. Sukumar Rao announced the milestone of 2,000+ registered members. He highlighted top contributing batches and urged alumni to improve outreach. 

Mr. Vaidhyanathan (1980) suggested using social media for better engagement.

Governance & Institutional Strengthening

Mr. Sukumar discussed improvements in financial oversight with system-driven accounting and a dedicated accountant. He stressed structured EC processes, long-term sustainability, and transparent documentation.

MARVEL Lab Updates

Execom Committee member, Mr. Adrian explained MARVEL’s role in driving student innovation. Over 180 students completed Level-1 courses; Aviation was added as a specialization in Batch 6. Work has begun on MARVEL 2.0. 

Mr. Dwarakanath (1966) thanked the initial seed donors ie. 1963-64 batch alumni.

UVCE Sammilana

Mr. Satish presented the Engineers Day event held on Sept 22, 2024, with 80+ attendees at the Century club, Bengaluru. 

Utthirna Graduation & Alumni Induction

Mr. Adrian detailed the Aug 17, 2024 event for 2022 – 2024 batches, initiated by Prof. Paul and UVCEGA President Mr. Srikanth. The event turned into a symbolic reunion reflecting UVCE pride.

New Initiatives

Mr. Satish introduced the Young Alumni Achiever Awards presented during Utthirna. 

He also recapped the Proud UVCEian 5K Run held on Mar 16, 2025, which witnessed 750 participants. A special mention was given to the sponsorships as well.

Scholarship Update

Joint-Secretary, Miss Meghashree shared that ₹ 16.6 Lakhs was disbursed to 86 students. The process was explained and donor acknowledgments made. 10 Endowment Funds currently support the initiative, with efforts to expand.

Reunions
Mr. Satish emphasized how UVCE Batch reunions help increase memberships and contributions. In the last year, UVCEGA supported reunions for 1974 Batch, 2014 Batch, and 1975 Mech.

Infrastructure Projects

Mr. Sukumar outlined past projects and future collaboration plans. Refurbishment of the UVCE Board Room cost ₹ 17.5K. Waterproofing at Boys’ Hostel was completed. Website management continues under VisionUVCE and current team leadership. Governance and maintenance tracking were positively noted.

Alumni Engagement & Student Support

Mr. Satish spoke on:

· Mentorship Program (June 2025–Jan 2026) pairing students with alumni.

· Quarterly meetings for updates and announcements.

· Benevity partnership since 2023–24, aiding donation inflow.

Finance Report

The Treasurer, Mr. Muralidhara shared the audit report, including income, expenditure, and current balance.

The report was proposed by Mr. Vaidhyanathan (1980 Mech), seconded by Mr. B. R. Somashekar (1980 Mech) and Mr. Kamesh (1971).

Plan for 2025–26

Mr. Srikanth presented the UVCEGA roadmap for the upcoming year. Key priorities were outlined as follows:

UVCEGA 2025–26 Plan – Quick Highlights

· Alumni Engagement & Growth: Drive memberships via reunions, Meet N Greets, and UVCE Sammilana (Engineers Day event).

· Student Support & Development: Continue scholarships and mentorships, increase endowment funds, assist with placements and higher studies, and strengthen Student Alumni Co-ordinators.

· Innovation & Infrastructure: Upgrade MARVEL Lab, promote project development, and initiate Innovator Forge—a contest connecting students and alumni.

· Community Building & Networking: Organize milestone reunions, monthly alumni meetings, and social events like Alumni Soiree.

· Entrepreneurship & Career Advancement: Develop a startup support network and enable opportunities for internships and skill-building.

· Communication & Digital Presence: Continue Sampada and UVCE Chronicles, and enhance the UVCEGA website.

· Organizational Strength & Vision: Appoint batch coordinators, launch fundraising drives, and define the long-term growth plan for UVCEGA and UVCE.

Budget Presentation

Mr. Muralidhara shared the budget for 2025 – 26.

The previous year’s budget Plan and Expenditure were taken into consideration and the Budget Plan for 2025-26 was created and further approved. This Plan was presented by the Treasurer along with the expected income and outflow.

Closure

Mr. Srikanth concluded the AGM officially at 13:04 and opened the session for Q&A.

Proceedings of the Special General Body Meeting of UVCE Graduates Association (2025)

The President, Mr. Srikanth opened the quorum for SGM meeting 2025. 

The Secretary, Mr. Satish mentioned the changes on the by-law which were discussed in detail and approved unanimously. Here are the details:

Advisory Committee Role Clarification: A wording update was proposed changing “deciding the roadmap” to “advising on the roadmap,” affirming that the Executive Committee (EC) retains control and accountability under the by-law. The clarification was read aloud by Mr. Satish; unanimously approved after Mr. Srikanth called for a show of hands.

Committee Term Finalization: Mr. Srikanth proposed a 5 year term for Advisory Committee appointments. Mr. Vaidhyanathan suggested a 3 year term instead, which was supported by Mr. Sridhar and Ashok M. L. It was finalized as a single 3 year term and it was unanimously approved.

Executive Roles Structure: The EC will comprise:

· 1 Secretary

· 1 Joint Secretary

· 1 Treasurer

· 1 Joint Treasurer (New addition)

This updated structure was read by Mr. Srikanth and unanimously accepted.

Advisory Committee Appointments: Committee members were announced and their appointments were unanimously seconded by attendees. Below are the names of the announced and confirmed. 

· Dr. V K Aatre 

· Rt. Major General Neelakantappa

Mr. Srikanth called for closure of the SGM. This wound up proceedings for AGM and SGM of 2025. A vote of thanks was given by the Execom Committee member, Mr. Sridhar and the event was followed by lunch.